Terms and Conditions.

There are some additional costs, payable to third parties, that the participant must pay, which are separate from Camp Summers:

1. Criminal Record Certificate (the participant will be given the information needed to obtain it by Camp Summers).
2. Medical report: this must be completed by a health professional. Camp Summers is not responsible for its cost.
3. Payment of the J-1 visa fee to the US Embassy (please see the Visa section for more details)
4. Travel costs: transport costs to get to the United States. Camp Summers is not responsible for these costs.
5. Costs associated with attending Camp Summers recruitment fairs or events. Camp Summers will not be responsible for these costs.
6. Flights to, within and from the United States.
7. Travel from the arrival airport to your final destination or the camp’s pick-up point. Most camps have a pick-up or pick-up point arranged for participants. It will be your responsibility to confirm the meeting or pick-up point with the camp once you have been hired.
8. Hotel night on arrival: if your flight requires a night in a hotel until you are picked up by the camp, that cost will be the responsibility of the participant and not of Camp Summers. Some camps may choose to pay for the hotel stay. It is the participant’s responsibility to negotiate these terms with the camp.
9. Costs associated with immunisations or vaccines: camps require a number of vaccinations before entering the camp to ensure the safety of both children and staff. It will be the participant’s responsibility to have all vaccinations in order before arrival. Refusal to receive the required vaccinations may be grounds for termination of the contract and payments will not be refunded.

1. Customer service, help and support throughout the registration and application process until departure for the United States.
2. Delivery of the necessary documents, the DS2019 and SEVIS receipt (documents needed to apply for the J1 Visa at the US Embassy), provided by our visa sponsor (IENA or any other). If you hold a US passport or a “green card”, these documents are not required.
3. Our greatest possible support and effort from Camp Summers to help you find a position at a camp in the United States that suits your profile, subject to the following: terms and conditions, Camp Summers guidance and orientation, fulfilment of your contract and full acceptance of the US Department of State’s terms for J1 visa holders.
4. The price of printing and processing the US J1 Visa in the participant’s passport ($185) is a payment made directly to the US Embassy. By making this payment you will have the right to obtain a J1 Visa (subject to the approval of the US Department of State and US Embassy). If you hold a US passport or a “green card”, you will not need to obtain the J1 Visa.
5. 24-hour support from the moment you start your camp in the United States, through our partner/sponsor in the United States.
6. Help with your travel plans, arrival at the airport and connection with your camp.

In addition, “first timer” participants will receive:

1. Medical insurance lasting 120 days. When your position and contract are confirmed, Camp Summers USA will begin the medical insurance process. Medical insurance is part of the programme but can never be exchanged for monetary value or a refund if, in the end, you do not take part in the programme. You will receive all the insurance details 5 days before you leave for Camp.
2. Before you leave for the United States, Camp Summers USA will hold a necessary and required orientation. If it is not possible to attend in person, Camp Summers USA will try to provide an online orientation. All participants must attend the orientation with Camp Summers USA. If they do not, the participant may lose the right to make any kind of claim for situations that were explained during the orientation.

“Returners” and “direct placements” will also receive:

1. Medical insurance lasting 120 days. When your position and contract are confirmed, Camp Summers USA will begin the process of registering your medical insurance. Medical insurance is part of the programme but can never be exchanged for monetary value or a refund if, in the end, the participant does not take part in the programme. The participant will receive all the insurance details 5 days before leaving for Camp.

1. The participant must complete the application within a reasonable period of time so that Camp Summers has the time needed to ensure its review, processing, hiring period and Visa.
2. Acceptance of the programme’s terms and conditions.
3. Obtaining and providing the documents needed for sponsorship and the J1 Visa application
   • within 14 days of your hiring
   • by the deadline of 1 May (whichever is sooner).

This includes, but is not limited to: your passport photo, your contract with the camp and your criminal record certificate. Failure to upload these documents to the application within the allotted time may mean the participant has to pay a new documentation fee due to the resulting change of dates.

1. You must inform Camp Summers as soon as possible of any change to your contact information. If the information provided makes communication between Camp Summers and the participant impossible, Camp Summers reserves the right to cancel the application without any refund.
2. You will complete an interview/report with a Camp Summers representative after completing phase 1 of your application. The interview will show that you are the right person for the programme and give Camp Summers the opportunity to learn more about your profile with a view to improving it. Refusal by the participant to complete the interview will result in no return or refund of the phase 1 payment for your application.
3. Payment 1 of the application is not refundable under any circumstances; if you do not continue with the programme, it will be kept for the following season.

1. “First timer” participants

   • “First timer” participants must submit/upload a medical report, completed and signed by a medical professional.

   “Returner” participants

   • “Returners” will be responsible for completing and providing a medical report to their camp if the camp requires it.

   All participants

   1. Participants must disclose any pre-existing medical condition to Camp Summers in their application. If Camp Summers or the Visa sponsor (IENA or INTRAX) find that a medical condition could affect the participant’s ability to have a safe experience on the programme, Camp Summers reserves the right to refuse participation in the programme, with a full refund of the payments made to Camp Summers.
   2. Any pre-existing medical condition will not be covered by the insurance policy you will receive from Camp Summers. Our US sponsor recommends obtaining additional insurance to cover any pre-existing condition. The insurance policy may be used for any other situation not related to pre-existing conditions.
   3. If the participant does not inform Camp Summers of their pre-existing medical conditions at the time of registration and they are discovered later, Camp Summers reserves the right to refuse the participant’s participation in the programme, with the loss of any right to a refund.
   4. Camp Summers will never be responsible for any medical or emergency situation that may arise due to pre-existing conditions. Any expenditure arising from this will be the participant’s responsibility.
   5. Because the participant is working with children or vulnerable people, the camp may require a number of vaccinations or tests before arrival at the camp. These vaccinations or tests will be the participant’s responsibility. They may include but are not limited to: the MMR vaccine, rubella, measles, chickenpox, mumps, a COVID-19 test or a COVID-19 vaccine. Camp Summers will never be responsible for obtaining these vaccinations or tests. If the required vaccinations or tests are not evidenced before arrival at the camp, the camp may cancel the hiring. In this case, Camp Summers will try to find a new placement for the participant, although it cannot guarantee that any other camp or the US Government will not require these vaccinations or tests for entry into the country or for working at summer camps.
   6. Camp Summers will never be responsible for any event, decision or situation that may arise from the rules or decisions made by the camp, the State or local Department or the US Government in relation to COVID-19 and the participant’s hiring. If the participant cannot obtain a negative COVID-19 test result because it is impossible to take the test or obtain a result within the time estimated by the Department of State, the airline or the local or central US governments, or receives a positive result, Camp Summers will under no circumstances be responsible. Please remember that Camp Summers is not your camp. It will be your responsibility to contact your camp as soon as possible if any situation of this kind occurs. Camp Summers will help you as much as possible to carry out the appropriate procedures in this kind of situation.
   7. If the participant is required to quarantine on arrival in the United States, their camp must confirm that it can provide accommodation for that period. If you have booked flights or travel plans, you must bear in mind the quarantine period required, if any. If your camp is unable to provide accommodation during quarantine, as well as the conditions needed to carry it out, it will be the participant’s responsibility to ensure they can quarantine before entering the camp.
   8. The participant must carry a copy of the medical report with them. Failure to carry a copy of the medical report may result in termination of the contract. The participant will be responsible for paying any costs that may arise from this situation.

1. The Camp Summers programme and subsequent sponsorship require a Criminal Record Certificate from all participants. If the participant does not know how to obtain it, Camp Summers will give them the information needed to do so.
2. Camp Summers and the VISA sponsor must accept the criminal record information recorded in the application for the participant to be eligible for the programme. If, because of the Criminal Record report, the participant cannot progress with the application or must leave the programme, the amount paid up to that point will be refunded (except the phase 1 payment, which is non-refundable).
3. If the participant does not answer honestly and in detail the information requested in the Camp Summers application about criminal records, this could result in refusal of sponsorship for the J-1 Visa. Any extra payment that this situation may entail will be the participant’s responsibility. Camp Summers will not refund any payment made if this happens.
4. Camp Summers will require the participant to obtain the Criminal Record Certificate through the channel designated by Camp Summers (Ministry of Justice). Camp Summers will not accept any document other than the official one issued by the Ministry of Justice.
5. If the participant is outside the country, they will need to apply online or use any other possible means to obtain the document. It is the participant’s responsibility to obtain the Criminal Record Certificate issued by the various Ministry of Justice offices.
6. If the participant has lived outside the country for more than 3 months (and is over 18), they must also obtain an additional Criminal Record Certificate from the countries in which they have lived. The participant will be responsible for any costs related to obtaining these documents.
7. The participant agrees that Camp Summers may share their criminal record information with relevant and necessary third parties in the Camp Summers programme (visa sponsor and camps).
8. The participant will be responsible for applying for the Criminal Record Certificate in good time, and at least 2 months before leaving for the United States. The participant must have received their criminal record documents (physically) before entering the United States.
9. When the participant receives their Criminal Record documents, they must upload a copy to their Camp Summers account (their application).
10. The participant must carry the original paper copy while travelling. The camp may require it to be handed over before entering. Failure to carry the original document may result in being refused entry to the camp. Any costs related to this situation will be borne by the participant.
11. The Criminal Record documents will be required by the Visa sponsor for the sponsorship process. A delay in providing them may delay the delivery of the documents needed to obtain the J-1 Visa. Camp Summers will never be responsible for this. If the participant cannot meet the deadlines set for delivering these documents, Camp Summers will not be responsible for refunding any payment made to date.

1. All participants must apply for the J-1 Camp Counsellor visa in order to take part in the Camp Summers programme and work at a camp in the United States. By accepting these terms and conditions, the participant accepts the rules and regulations of the J-1 Visa process described by the US Department of State.
2. As part of the J-1 Visa application process, the participant will need to attend an interview in person at the US Embassy in their country of legal residence. If the participant is outside the country, they may try to arrange the appointment and interview in that country. The participant will be responsible for finding out the location and process for obtaining the J1 Visa in the country in question.
3. When the participant is ready to complete the J-1 Visa application and the subsequent Embassy appointment, Camp Summers will help them step by step through the process until it is completed.
4. The US Department of State requires all participants who have applied for a J-1 Visa to attend the appointment in their country of residence. An appointment in a country other than the country of residence could result in refusal of or problems with the Visa. Camp Summers will not be responsible if the participant has decided to apply in a country other than the one shown in their passport.
5. Obtaining the appointment at the US Embassy will be subject to the processing and receipt of the DS2019 document (provided by Camp Summers). This document must be taken to the Embassy as proof of Visa sponsorship. Before Camp Summers processes and delivers this document, the participant must:
   • Upload a copy of the Criminal Record Certificate to their Camp Summers application.
   • Upload a copy of their contract with the camp to their Camp Summers application.
   • Have made the payments for the necessary steps or phases, or the necessary single payment, for the Camp Summers programme.
   • Upload a photo of your passport (valid for more than 12 months from the start of your trip).
   • The application must be 100% complete. If you need to make changes once the application has been completed and submitted, please contact Camp Summers as soon as possible.
     • If the participant has any problem with any of the steps described above, they will need to contact Camp Summers as soon as possible to resolve it.
6. The DS2019 document will be sent online to the participant’s email address and will contain the information the participant previously entered in their application. The participant must contact Camp Summers as soon as possible if there is any change to this information. If there is any mistake in the documents received (DS2019) due to an error in the application by the participant, the participant must pay €100 for the DS2019 document to be reprinted. For this reason, it is very important that the participant checks all their information both in the application and when receiving their documents. These documents must be identical to what appears in their passport.
7. The $35 SEVIS fee payment to the US Department of State is part of the payments the participant makes to Camp Summers, and is required before obtaining the appointment at the US Embassy. In other words, the participant does not have to pay this fee again; it is included in their payments. The participant must download the SEVIS payment confirmation before going to the Embassy.
8. The participant must not request an appointment at the US Embassy before receiving the DS2019 document and the necessary instructions from Camp Summers. If this happens, the participant will be responsible for any additional payment that may arise from this action.
9. The participant is responsible for booking and paying for their travel to the US Embassy, as well as the Visa payment made to the US Embassy (a third-party payment made solely and exclusively to the US Embassy and never to Camp Summers. Camp Summers has no relationship with or responsibility for this payment).
10. The participant must bring their passport to the appointment at the US Embassy. The Embassy will keep the participant’s passport for a minimum of 5–7 days until it is sent to the address given by the participant. Camp Summers does not recommend booking or making travel plans until the visa has been approved.
11. The US Embassy may require the passport to be sent back to the Embassy for any kind of correction; Camp Summers will not be responsible for the passport reaching the participant again before their travel plans. It is the participant’s responsibility to keep track of deliveries, receipts and any other situation that may arise concerning the passport. If any situation arises from the participant/Embassy relationship, Camp Summers will not be responsible for it. The participant must contact the Embassy about such matters.
12. If your J-1 Visa is refused, please contact Camp Summers immediately. The participant will have the option of requesting another appointment at the Embassy, if they wish. Camp Summers is not responsible for decisions made by the US Embassy, the US Department of State or the US Government.
13. If the participant has a US passport or a “green card”, the J1 Visa process does not apply to them.

1. Both Camp Summers and the participant’s visa sponsor will notify the participant once they have been hired.
2. If the participant is offered a placement (hiring) at a camp and, in their opinion, it does not suit their needs, it will be the participant’s responsibility to let Camp Summers know (they would be returned to the job pool) within the following 5 days. If nothing is heard from the participant, Camp Summers will assume that the participant has accepted the contract.
3. Camp Summers is not the participant’s employer, but the “recruiter”. The camp is the participant’s employer. Neither Camp Summers nor the “visa sponsor” owns the American Camps.
4. If the participant needs a reference letter after completing camp, Camp Summers can provide one without any problem, stating that the participant has worked successfully in the United States. Camp Summers can never provide a reference letter about their duties at the camp. Please contact the camp if you need a reference letter about your work during camp.
5. If the participant has not been hired by 1 June, the participant may claim a refund under the refund criteria described below.

1. Once the participant has been hired by one of the camps, the sponsor will begin their medical insurance process.

   1. For “first timers”, the insurance will cover the participant during and for up to 120 days in the United States.
   2. For “returners”, the insurance will cover the participant during and for up to 120 days in the United States.
    
   1. If the participant’s time in the United States exceeds 120 days, the participant must take out a medical insurance extension.
   2. Our sponsor offers the participant an insurance upgrade, including the following: personal insurance, lost luggage… This option will be available once your hiring has been confirmed. Please contact Camp Summers for more information.
   3. The participant must complete each and every item required by the insurance online before leaving for the United States. Camp Summers will contact the participant with the details and information on how to complete the whole process in the time needed. If the participant does not complete the process before leaving for the United States, the participant may not be covered during the dates of their contract. Any payment incurred as a result of this situation will be the participant’s responsibility.
   4. If the participant has a pre-existing medical condition (any chronic illness or condition for which they have needed daily treatment in the 36 months before camp), it will not be covered by the medical insurance offered by the sponsor. Camp Summers recommends taking out separate insurance that can cover these pre-existing conditions. The participant must remember to update their policy with this information 30 days before leaving for the United States. Camp Summers and the sponsor must verify that the insurance taken out for pre-existing conditions meets the requirements of the US Department of State.
   5. Camp Summers or the visa sponsor will never be responsible for any kind of situation or problem arising from malpractice or poor communication by the participant regarding pre-existing medical conditions. By accepting these terms and conditions, the participant agrees to communicate transparently with Camp Summers about pre-existing medical conditions. If they do not, the participant will not receive any kind of refund and could incur greater costs on the programme.